SECRETARY

The secretary records meeting minutes and presents them to the President. Monitor & assign online meetings via Zoom. Assists in grant submission activities.

REGISTRAR

Coordinates the open & close of registration. Manages incomplete registrations. Sends out correspondence about registration & fields questions.

FUNDRAISER COMMITTEE

Creates fund raising ideas for the Treasurer to bring to the Board for approval. Arranges with partners in fund raisers. Assist as needed for distribution of fund raising materials.

PHOTO COORDINATOR

Lines up photography & schedules picture nights. Establishes the coach(s) sign up for pictures. Arranges picture delivery & schedules time/place for pick-up.

UNIFORM COMMITTEE

Arranges uniform options for Vice President to present to the Board. Organizes distribution of uniforms to coaches at the start of the season.

REC COORDINATORS

Responsibilities vary based on age group. Duties may include: Recruit coaches based on need. Evaluate registration & build teams based on DoC guidance for # of players. Ensure all coaches are cleared before assigning roster.

1

LOG IN TO GOTSPORT.COM

Select Dashboard in the coach account to review requirements.

2

PA CHILD WELFARE HISTORY

To get your PA Child Abuse Clearance go to: www.compass.state.pa.us/cwis/public/home

This clearance is good for 5 years- if you have a current clearance for work or otherwise, you do not need to obtain again- simply upload to GotSport.

• Create an individual account.  * No charge- clearance fees are waived one time every five years for volunteers
• Follow the steps as directed. 

>> You will need to know all your previous addresses, as well as the names and ages of all those you’ve lived with.

No charge- clearance fees are waived one time every five years for volunteers.

Allow up to 14 days for results. Proof of Clearance for the PA Child Welfare History will come by mail in the form of a certificate. You will also be able to print/save a copy from the website – so be sure to notate your login & password information.

When you receive your clearance: log into www.system.gotsport.com
Go to the dashboard, click “more info” beside PA CHILD WELFARE HISTORY and upload your report. 

3

FBI FINGERPRINT OR AFFADAVIT

The FBI Fingerprint Background check is only needed if you have ot lived in PA for the last 10 consecutive years. 

If you have not lived in PA for the last 10 consecutive years- to go https://uENROLL.IDENTOGO.COM
Enter Service Code 1kg738
Cost for the FBI Clearance is typically between $20-$30
This clearance is good for 5 years- if you have a current clearance for work or otherwise, you do not need to obtain again- simply upload to GotSport.

>> If you have lived in PA the last 10 consecutive years- simply complete the Affidavit of Compliance.

Allow up to 14 days for results. Proof of Clearance for the PA Child Welfare History will come by mail in the form of a certificate. You will also be able to print/save a copy from the website – so be sure to notate your login & password information.

When you receive your clearance: log into www.system.gotsport.com
Go to the dashboard, click “more info” beside FBI FINGERPRINT OR AFFIDAVIT and upload your report. 

4

PA STATE POLICE CRIMINAL HISTORY

To get your PA Background Clearance go to: https://epatch.state.pa.us/

This clearance is good for 5 years- if you have a current clearance for work or otherwise, you do not need to obtain again- simply upload to GotSport.

NOTE: must access through Internet Explorer, Microsoft Edge, Firefox, and Chrome (does not work on Safari)

NOTE:
Proof of Clearance for the State Police check will be online only.
You will need to login using the info you receive when fill-in gout the online form to access when your clearance is processed.  

When you receive your clearance: log into www.system.gotsport.com
Go to the dashboard, click “more info” beside PA STATE POLICE CRIMINAL HISTORY and upload your report. 

5

CONCUSSION TRAINING

Go to: https://www.train.org/cdctrain/

If you already have a TRAIN account (TRAIN National, or a state TRAIN account), enter your login name and then your password and select Login. If you do not have a CDC TRAIN account, click the Create an Account link.

Follow the steps as directed. Be sure to complete Your Profile Information in order to continue.
When selecting the Group- Select CDC, Under National/CDC- Select Academia & Research. Under National/Pennsylvania, select Other (my organization isn’t listed), then Lancaster, then Non-EMS.
In the profile set up, the Organization should be listed as Ephrata Youth Soccer Club, Professional Role- Volunteer, Work Setting- Other- Youth Soccer Club.  
Then register for a HEADS UP to Youth Sports Course:
Select the appropriate link below to go to the course you need to take for HEADS UP:

• Coaches Version
• Parents Version
• Sports Officials and Athletic Trainers Version
• All Others

The course details will load for the course. Please read carefully for any instructions.
To register, select the green Pre-Assessment tab.
The pretest will load in a new tab. Please select the Start Assessment button.
When you have completed the pre-assessment, please exit the tab. CDC TRAIN will still be open in another tab. Select the Launch course button to begin the course.
If you need to leave the course prior to completing it, TRAIN will hold you in progress. You can return to the course by logging back in to CDC TRAIN and selecting Your Learning on the home page. Your course will be listed here. Click on the In Progress link to re-launch the course.
Once you have completed the course, select the course exit button to close the course.
CDC TRAIN will still be open in the browser. Select the Assessment Pending button to begin the post assessment.
Once you have completed the post assessment, close the tab to return to CDC TRAIN. If you passed the post assessment with an 80 or higher, a certificate will be place in your certificates in CDC TRAIN (Your Learning/Your Certificates). If you fail, you may retake the post assessment.

Click here for a detailed tutorial PDF.

When you receive your certificate: log into www.system.gotsport.com
Go to the dashboard, click “more info” beside CONCUSSION TRAINING and upload your report. 

6

EASTERN PA YOUTH SOCCER RISK MANAGEMENT

Go to: www.system.gotsport.com
Go to the dashboard, click “more info” beside EASTERN PA YOUTH SOCCER RISK MANAGEMENT

Then click on “Submit New Report”

Review, Check Boxes (if correct), Sign & hit Submit

7

SAFE SPORT

Go to: www.system.gotsport.com
Go to the dashboard, click “more info” beside SAFE SPORT

Then click on “Launch Course”

Complete information on “Sign Up” page. *please enter the information for a new account. If you have previously taken any SafeSport training, click Login (upper right of screen) to access your existing acount, enter the email address you used then click Forgot Password.

If prompted, log in to the new or existing account

Click on “Menu” and select “Catalog”

Click the Start button for applicable training

a) SafeSport Trained – First training for adult coaches/trainers/managers

b) Refresher – Second and subsequent training for adult coaches/trainers/mangers

c) SafeSport Trained for Adult Athletes – Training for athletes 18 and over

Upload your certificate of completed to GotSport. **Currently, all certificates of completion must be manually uploaded to GotSport.

Instructions for downloading a certificate:

1. Select the “Menu” icon at the top right of your page.

2.  Select “Transcript”

3. Under Certificates Section, click on Download next to the most recently completed course

8

COMMUNICABLE DISEASE AGREEMENT

Go to: www.system.gotsport.com
Go to Forms, then, Available Forms
The agreement requires a signature

9

PROFILE PICTURE

Go to: www.system.gotsport.com
Select Account, In the Profile tab, select edit image to add your profile picture.
If you have issues, feel free to email your picture to RiskManagement.

10

CELEBRATE!!!

We are so very grateful for your time and dedication to the Ephrata Youth Soccer Club.
We could not do this without you!!!